DLB - Decision Log Book© Usage guidelines

  1. The DLB© should be used for any emergency duty, role or for an incident, particularly where several agencies are involved.
  2. The DLB© can be used at any level, Gold, Silver, Bronze, to record collective decision making and the associated process.
  3. The DLB© may also be used by an individual in a command role who may be required to record their decision making and associated processes.
  4. For an incident, the DLB© will be a record for an incident manager during the period of an incident. Several managers might use the same book during the incident, particularly if the incident lasts over a period of time.
  5. Ambulance service duty managers and duty managers from other emergency services would find the book helpful as a record for the oncoming duty manager of what actions or organisational changes has been decided during the previous duty time.
  6. In organisations like hospital trusts, action card holders would fill in their individual log books during an incident. All log books used during an incident would, together, form the organisational record of the incident. The DLB© would form part of the Gold Level recording process
  7. The entry number (sequentially from 1 – n) can be used to mark any other document which relates to that entr within the DLB©. This could be emails, phone messages or other documents. This enables a subsequent analysis to be accurately carried out.
  8. If one DLB© used for an incident is used up, the sequel book should start with the n+1 entry number. The number of the sequel book should be entered on the last page.
  9. All entries should be initialled to ensure an accurate and complete record. The book can be filled in by a “logger” or administrative assistant, but the role holder or incident manager must initial each entry to signify that it accurately reflects the information received and decision taken.
  10. The DLB© will form part of the organisation’s record of an individual’s or multi-disciplinary teams’ decisions. As such it will be securely held for a minimum of 25 years after the end of the incident or after the book is filled. The unique number of the DLB© will enable any specific book to be filed and retrieved should any query be raised about an individual’s, role holder’s, incident manager’s or organisational decision making group’s actions during the period in question.

Anyone logging a period of duty or an incident should also follow these best practice guidelines.