EIRB - Emergency Incident Record Book© Usage guidelines

  1. The EIRB© can be used for any large scale or Major Incident (MI).
  2. The EIRB© will be a record of several, even many, individuals who might carry out the role over a period of time.
  3. If for a large scale incident, the EIRB© will be a record for an incident manager during the period of the incident. Several managers performing the same role might use the same EIRB© during a Major Incident, particularly if the incident lasts over a protracted period of time.
  4. An Incident Control Team from an organisation should ensure that each incident team member has their own EIRB©.
  5. In organisations like hospital trusts, action card holders would fill in their EIRB©s during an incident. All Emergency Log Books© and EIRB©s used during an incident would, together, form the organisational record of the incident.
  6. The entry number (sequentially from 1 – n) can be used to mark any other document which relates to that entry, emails, phone messages or other documents. This enables a subsequent analysis to be accurately carried out.
  7. If one book used for a role or incident is used up, the sequel book should start with the n+1 entry number and the number of the sequel incident book identified on the last page of the first incident book.
  8. All entries should be initialed to ensure an accurate and complete record. The book can be filled in by a “loggist” or administrative assistant, but the role holder or incident manager must initial each entry to signify that it accurately reflects the information received and action taken. If a senior officer/manager should inspect any EIRB© he/she should make an entry in the book and leave a signature and initial on the appropriate page.
  9. The EIRB© will form part of the organisation’s record of a role holders/incident manager’s information received and action taken. It should be securely held for a minimum of 7 years after the end of the incident with all other EIRB©s, Emergency Log Books© and other records. The unique number of the books will enable any specific EIRB© and/or Emergency Log Book© to be retrieved from storage for information about an individual’s, role holder’s, incident manager’s or organisational actions during the period in question.

Anyone logging a period of duty or an incident should also follow these best practice guidelines.